Privacy & Cookies Policy

Last updated: October 25, 2025
Site: edufellowship.com
Controller: EDU Fellowship (“we”, “us”, “our”)
Contact: brandon@edufellowship.com
Postal: 5834C N Kings Highway #4914, Alexandria, VA 22303, USA

1) What this policy covers

This policy explains what personal data we collect, how we use and share it, your rights, and how to contact us. It applies to our website, membership areas, emails, and services provided through edufellowship.com (the “Site”).

2) Data we collect

2.1 Account & membership (optional)

Email address, name (if provided), membership tier/status, and sign-in history when you create or use a member account to access content.

2.2 Payments

Payments are processed by Stripe. Card details are handled by Stripe on its systems; we receive limited records (e.g., amount, card brand, last four digits, status, timestamps) for receipts, tax, and fraud prevention.

2.3 Communications

Messages you send us (e.g., email, contact forms) and our replies.

2.4 Email onboarding & newsletters

If you submit a signup form, we use Tally.so to collect your details and Activepieces to relay that submission so we can send a welcome email and a few follow-ups from our Gmail account. Ongoing newsletters and updates are sent using Ghost(Pro)’s built-in email tools. You can unsubscribe at any time via the link in our emails or by contacting us.

Processors involved: Tally.so (form hosting), Activepieces (automation/relay), Google (Gmail), Ghost(Pro) (email delivery).

2.5 Usage & device data

Basic server and application logs (IP address, user agent, pages viewed, timestamps) for security, troubleshooting, and performance.

2.6 Analytics (cookieless)

We use Plausible Analytics, which does not set cookies or build cross-site profiles. We receive aggregated, non-personally identifying usage metrics (e.g., pageviews, referrers, approximate location by country/region).

2.7 Embedded media (optional, when used)

Third-party embeds (e.g., YouTube, Vimeo, X/Twitter) may appear on pages. These services may process data and set cookies when you load or play media. Where possible, we use privacy-enhanced modes (e.g., youtube-nocookie.com) or delay loading until you consent.

3) Why we use your data (lawful bases)

• Provide the Site & memberships (contract; legitimate interests).
• Process payments & comply with tax/records (contract; legal obligation).
• Security & fraud prevention (legitimate interests; legal obligation).
• Support & communication (contract; legitimate interests).
• Analytics & performance (legitimate interests; Plausible is cookieless).
• Email onboarding & newsletters (consent and/or contract for requested communications).
  Where we rely on consent (e.g., non-essential cookies, certain marketing), you can withdraw it at any time via the banner’s Manage choices or by contacting us.

4) Cookies & similar technologies

We use cookies and similar technologies only as described below.

Strictly necessary (always on):

• Ghost/Portal session cookies for member sign-in and essential site operation.
• Consent tool state cookie (if a banner is shown).

Payments (Functional/Payments):

• Stripe may set __stripe_mid and __stripe_sid for fraud prevention when checkout or paid features are used/loaded.

Analytics:

• Plausible is cookieless (no analytics cookies).

Functional/Media (only if you use embeds):

• Embeds from YouTube/Vimeo/X may set cookies when loaded or played; we aim to delay or use privacy-enhanced modes where possible.

Your choices:

• Use the cookie banner’s Accept all / Reject non-essential / Manage choices controls to enable/disable optional categories in supported regions.
• You may also control cookies in your browser settings (note: blocking strictly necessary cookies may affect core functions like sign-in or checkout).

5) Sharing your data

We share data with service providers (processors) that help operate the Site and services, including:

• Hosting/CMS: Ghost(Pro)
• Payments: Stripe
• Email & forms: Ghost(Pro) email, Tally.so, Activepieces, Google (Gmail), Notion, AITable.ai
• Analytics: Plausible (cookieless)

We may also share data when required by law, to protect our rights, or in relation to a business transfer (e.g., merger or acquisition). We do not sell or share personal information for cross-context behavioral advertising.

6) International transfers

Your data may be processed in countries outside your region (e.g., the United States). Where required, we use appropriate safeguards such as Standard Contractual Clauses (SCCs) or equivalent mechanisms with our providers.

7) Retention

We retain data only as long as necessary for the purposes described and to meet legal, tax, and accounting requirements. Typical periods:

• Account & membership: as long as your account is active (and for a reasonable period after deletion for backups/logs).
• Payments & billing: up to 7–10 years (tax/audit).
• Email onboarding records: up to 12 months after last interaction (for troubleshooting and proof of consent) unless you unsubscribe sooner; newsletter preferences are kept until you unsubscribe.
• Server logs: short, rotating periods unless needed for security/investigations.

8) Your rights

Depending on your location, you may have rights to access, correct, delete, restrict or object, data portability, and to withdraw consent.

• EEA/UK: you can contact us to exercise rights and/or lodge a complaint with your supervisory authority.
• California (CPRA): we do not sell or share personal information for cross-context behavioral advertising. You may request access or deletion at brandon@edufellowship.com.

We will respond to rights requests as required by applicable law and may need to verify your identity and region.

9) Children

The Site is not directed to children under 13. We do not knowingly collect personal data from children under 13.

10) Security

We use appropriate technical and organizational measures (encryption in transit, access controls, least-privilege access, vendor data processing agreements). No system is 100% secure, but we work to protect your data.

11) How to contact us

Questions, concerns, or rights requests: brandon@edufellowship.com
Postal: 5834C N Kings Highway #4914, Alexandria, VA 22303, USA

12) Changes to this policy

We’ll update this page if our practices change. Please check the Last updated date above. Material changes will be highlighted on the Site where appropriate.